Artificial Intelligence and AutoDoks: Innovation in the Creation of Technical Guides and Product Sheets

Technical Support and Cost Reduction 

The essential role of technical documentation 

Technical documentation, particularly instruction, user, and maintenance manuals, is crucial not only for equipment and operator safety within the company but also from a legal standpoint. 

The law requires these documents to provide clear and detailed information for the correct and safe use of machines, to be understandable at different levels of personnel, and to include distinct warnings and safety symbols. 

Compliance with European and international standards (e.g., EN ISO 20607) as well as judicial rulings on criminal liability further emphasize the importance of precise and exhaustive documentation. 

Why AutoDoks? 

Technical writers in companies often face complex manual processes, a lack of integration with designers, the challenge of managing new languages, incomplete documentation, and the absence of integrated digital tools. These factors can lead to errors, delays, and inefficiencies. 

AutoDoks automatically manages product revisions, simplifying the process of updating technical documents after modifications in the CAD project. This automation reduces the likelihood of human error as well as processing times. 

It also automatically manages product customizations. A single modification in the CAD model may require various complex updates in the manual, especially if it is translated into multiple languages. AutoDoks automates this process, ensuring that changes are applied in real time across all manuals, price lists, and multilingual catalogs. 

The AutoDoks software plug-in integrates the automatic update command directly into the design software’s toolbar, allowing the designer to send updates to AutoDoks with a single click. Once the update is received, the technical writer can immediately access the revisions and modified elements to incorporate them into the specific manual. The “Frasario” application, available in multiple languages, provides commonly used formulations to ensure consistency and uniformity across different documents. 

With support for translations in 27 languages, including Arabic and Hebrew, AutoDoks transforms translation management into a seamless and fully automated process. 

Current Landscape 

In today’s technological landscape, artificial intelligence (AI) is revolutionizing numerous industries, and the creation of technical manuals and product sheets is no exception. AutoDoks is an advanced software solution that leverages AI to streamline and optimize these processes, making them more efficient and accurate. 

What is Artificial Intelligence? AI is the ability of a computer system to simulate human intelligence by performing tasks such as reasoning, learning, planning, and creativity. Through AI, machines can analyze vast amounts of data, recognize patterns, and make informed decisions while continuously improving their performance. 

Component Configuration with AutoDoks AI One of AutoDoks’ most innovative features is its ability to recommend the optimal component configuration for companies producing industrial components. By leveraging AI, AutoDoks analyzes product specifications and technical requirements to suggest the most suitable configuration, ensuring high performance and compliance with industry standards. 

Information Retrieval and Process Optimization AutoDoks not only simplifies the creation of technical documentation but also provides advanced tools for retrieving the necessary information for product configuration. This enables companies to save time and resources while enhancing the quality and accuracy of their documentation. 

Cost, Time, and Resource Reduction AutoDoks helps businesses streamline documentation processes, reducing manual workload and minimizing the risk of errors. Its automation capabilities translate into lower operational costs, faster document updates, and a more efficient workflow. 

AutoDoks represents the future of technical documentation as a comprehensive software suite designed for the dynamic and automated creation of instruction manuals and commercial documentation. By integrating layout editing modules, content management, a structured phrase library, and automated translation plugins, AutoDoks automates and optimizes every step, reducing errors and implementation times. 

The integration of AI into software like AutoDoks marks a significant step forward for companies looking to improve their technical documentation processes. With AutoDoks, the creation of technical manuals and product sheets becomes simpler, faster, and more precise, allowing businesses to focus on what they do best: innovating and growing. 

Insights

The Importance of AI for Modern Businesses: The Case of TraceParts and AutoDoks 

In an era where technology is evolving at a rapid pace, artificial intelligence (AI) is emerging as one of the most valuable resources for modern businesses. From improving operational efficiency to enhancing customer service, AI offers a wide range of applications that can transform the way companies operate. A prime example of this transformation is the innovative system that TraceParts is developing through AutoDoks. 

Chatbot or Generative Chat 

Chatbot 

• Definition: A chatbot is a program that simulates human conversation by responding to specific questions and commands with predefined answers. 
• Functioning: Chatbots follow predefined scripts and respond to questions based on preprogrammed rules and patterns. They are often used for repetitive and predictable tasks. 
• Applications: Ideal for answering frequently asked questions, managing reservations, providing basic information, and offering first-level technical support. 
• Examples: Chatbots on customer service websites, virtual assistants in banking apps, flight booking chatbots. 

Generative Chat 

• Definition: A generative chat system is an advanced type of chatbot that uses artificial intelligence models, such as natural language processing (NLP), to generate more complex and natural responses. 
• Functioning: It uses neural networks and machine learning techniques to understand the context of the conversation and generate dynamic, adaptive responses. It can learn and improve over time. 
• Applications: Used to provide detailed answers, interact more naturally with users, solve complex problems, support customers with personalized information, and assist in advanced customer service contexts. 
• Examples: Advanced virtual assistants in AI applications, sophisticated customer support with personalized responses, conversation-based recommendation systems. 

While traditional chatbots are limited to predefined and scripted responses, generative chat systems can understand and respond in a more natural and dynamic way, adapting to the context of the conversation. 

Process Optimization with AI 

AI has the potential to automate repetitive and complex tasks, allowing human operators to focus on higher-value activities. TraceParts, a leader in providing CAD models for engineering, is collaborating with AutoDoks to develop an AI-readable PDF system. This system will enable generative AI to read technical drawings and tables, explaining figures with a level of precision and detail that was unimaginable until recently. 

Intelligent Assistance for Operators 

The TraceParts and AutoDoks system goes beyond reading technical documents. By connecting with a userbot, AI can provide detailed and relevant responses based on the user manuals of individual machines. This functionality offers business operators complex and personalized answers to everyday questions, significantly improving productivity and work quality. 

A userbot is a software program designed to interact with human users through a chat interface. It uses artificial intelligence and natural language technologies to understand user queries and provide relevant responses. It can be programmed to perform various tasks, such as providing information, solving problems, completing transactions, and offering support. 

In the context of the TraceParts and AutoDoks project, the userbot is used to generate complex responses based on machinery user manuals. This technology helps provide precise and detailed assistance to operators and customers, enhancing efficiency and service quality. 

If you need more information, join the event: 
KICK-OFF Meeting of FEDERTEC 
February 25, 2025 – WINTER GARDEN, Via Belgio 16, 37135 Verona 

TraceParts Italia will share insights on its projects in the field, offering in-depth discussions on the role of AI as an accelerator in Data Consulting. 
Register for the event here.